Newcastle
Web Design
The Small Business Package : Terms and Conditions »
Cost: £299 + £99 annual renewal fee.
The Small Business Package Includes:
- A five page website, including: one homepage, one contact form, three internal pages;
- A domain or 'web address' (yourcompany.co.uk*)
- Email address(es) (name@yourcompany.co.uk*)
- Hosting (storage) of your site on reliable web servers
- Search engine submission to the top search engines
Extra pages and/or functionality by agreement
*Web Design Newcastle will register your domain name on your behalf, but yourcompanyname.co.uk will not necessarily be available. In this instance we will advise of reasonable alternatives.
The Website Layout
Homepage:
The Homepage should be an introduction to your site and your business. This can include a description of approximately 250 words, promotional photography and company logo, for example. We will also build in consistant links to the remaining pages.
The text:
Either supplied in current promotional material by post or sent by email. Web Design Newcastle will only retype this information for an additional hourly fee — for reasons of speed and accuracy we prefer text to be supplied digitally via email, on floppy disc or CD-ROM as either a Microsoft Word document or (preferably) plain text.
NB: Web Design Newcastle do not take responsibility for any typing errors; while we will proof-read the site, it is the client's responsibility to send any corrections to us via email or post in the formats outlined above.
If you are unsure or inexperienced at concise descriptive writing, Web Design Newcastle can offer a copywriting service at a cost of only £40 per 250 words.
The photography:
Promotional photographs (up to a maximum of five per page) to illustrate your products, services or premises and add interest to your website. These can be either existing promotional material or supplied as standard photographs -- Web Design Newcastle will scan photography supplied in this way. Photos can also be supplied on floppy disk or CD-ROM in a variety of formats, which we will discuss with you as required.
NB: Web Design Newcastle cannot take responsibility for the quality of photographs supplied by the client. If photos or brochures are supplied, we will advise the client if the images will not scan in to a reasonable quality. Web Design Newcastle can arrange for digital or 35mm photographs to be taken at an additional cost to be negotiated.
NB: It is the responsibility of the client to obtain any permission required to use any photographs on their website. Copyright laws still apply to the Internet.
Contact Form:
The contact form allows you to collect valuable details on your customers and their requests. It will contain the following fields: name, email address, any other comments. More fields can be added at our discretion. This information will be forwarded to the client's email account, after which it is the responsibility of the client to store this information. We can include a 'thank you' message that will be presented to the user (in the form of a web page) once their information has been successfully sent.
Internal pages:
Use these to give more details on your goods, services, location and really sell your company to its target audience.
These can contain information from your existing promotional material, or can be written and submitted by the client, containing a maximum of 5 photographs per page and 300 words per page. Please be aware that copyright laws still apply to the Internet, and it remains the responsibility of the client to obtain the required permissions, to use any images, trademarks, logos etc. on their website.
Website hosting:
This is where your website is actually physically kept. It is similar to the way in which your files are stored on your own office or home computer, but on a special fast computer which can be accessed from all around the world.
Although you are unlikely to be affected, please be aware that there are restrictions on the amount of storage and data transfer with any hosting agreement.
For those with the technical knowledge 20MB storage space per domain and 200MB data transfer (bandwidth) each month per domain. For those to whom that seems like impenetrable jargon, don't worry, we will look after it for you — if required, we offer you the ability to purchase more bandwidth or storage space at very reasonable cost — however, should you regularly exceed your allotted quota and fail to upgrade, it may be necessary to suspend your hosting until this can be resolved. (Prices as of 24/4/03: Data Transfer at just 2p per MB per month in 500MB blocks; extra 20MB of Webspace at £24 per year.)
TERMS AND CONDITIONS
- The client -- this is the person whose name is on the signed agreement
with Web Design Newcastle
- The package costs £299 for the first year and comprises a
website of five pages, including: one homepage, one contact form, three
internal
pages; a web address (yourcompany.co.uk*) and email address(es) (name@yourcompany.co.uk*);
hosting of your site on fast web servers, subject to the above restrictions.
There will be a renewal fee of £99, 12 months after the date on the contract
Web Design Newcastle will register your domain name on your behalf, but yourcompanyname.co.uk will not necessarily be available. In this instance we will advise of reasonable alternatives.
- The contract is the terms and conditions document,
signed and dated by the client and returned to Web Design Newcastle .
No work
will commence until this document has been received by Web Design
Newcastle .
Once signed, Web Design Newcastle will begin the design
process and providing all the content is supplied within 7 days
of the contract
date,
Web Design Newcastle will publish your site on the Internet
within a maximum of 2 working days from date of design sign-off.
- Design process. Web Design Newcastle will present a first design
to the client 7 days after receipt of ALL the content. The client
has one chance to make any reasonable design changes, but the designs will
follow
the client's current promotional material and colour scheme. Once
the
client has accepted the design, Web Design Newcastle requires
acceptance in
writing, either by fax, post or email, this process is deemed as design
sign-off.
Web Design Newcastle will design the website only within the £299 price. Other design, i.e. logos will be charged for as an extra - quotations available on request.
The content is all photographs and/or artwork and copy to be published on the client's website. This can either be set out in a structured format by the client or Web Design Newcastle can use their discretion to use relevant text and photographs from the client's existing promotional material.
It is the responsibility of the client to obtain permission to use any photographs on their website. Copyright laws still apply to the Internet.
- A non-refundable retainer is required before any work begins. This will cover hosting space and domain name registration. Please make payment (see methods below) to the sum of £150 and send signed Contract to: E. Wright, Web Design Newcastle, 9 Hotspur St, Heaton, Newcastle, NE6 5BE. The remaining balance is due when the site goes live and is payable within 7 days of the date of publication. If payment isn't received in full within 7 days of the date of publication the site will be taken offline, all copyright of the website will remain with Web Design Newcastle until such time as the debt is cleared.
Signed (Client): ……………………………………………………………………………
Date: ………………………………………………………………………………………………
Methods of Payment
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